PRIVACY POLICY

1. INTRODUCTION

THE Ohio 7on7 Collective ("O7C", "we", "our", or "us") is committed to protecting the privacy of our players, parents, coaches, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform and mobile application.

2. INFORMATION WE COLLECT

We collect information you provide directly to us, including:

• Player information: name, date of birth, school, position, height, weight, GPA, and graduation class
• Contact information: email address, phone number, and mailing address
• Parent/guardian information: name, email, and phone number
• Payment information: processed securely through Square; we do not store full card numbers
• Profile photos and school documents uploaded during registration
• Social media handles (Instagram, Twitter, TikTok, YouTube, Hudl)
• Equipment sizing information (jersey, helmet, shoe sizes)
• Travel preferences and waiver acknowledgments

3. HOW WE USE YOUR INFORMATION

We use the information we collect to:

• Process event registrations and payments
• Assign players to teams and communicate team schedules
• Send confirmation codes, magic links, and portal access credentials
• Communicate about tournaments, travel arrangements, and program updates
• Facilitate college camp registrations and recruiting exposure
• Process refund requests and hardship applications
• Send SMS notifications (with your explicit consent)
• Maintain program records for legal and operational purposes

4. SHARING YOUR INFORMATION

We do not sell your personal information. We may share your information with:

• Coaches and staff for team management and communication
• Square for secure payment processing
• Twilio for SMS communications (where consent is given)
• Tournament organizers for event registration and scheduling
• College programs only when you register for a college camp through our platform
• Law enforcement or regulators when required by law

5. CHILDREN'S PRIVACY (COPPA)

Our platform serves youth athletes, including children under the age of 13. In compliance with the Children's Online Privacy Protection Act (COPPA), we collect personal information from minors only with verifiable parental consent, obtained during the registration process. Parents may review, update, or request deletion of their child's information by contacting us at the email below.

6. DATA SECURITY

We implement industry-standard security measures to protect your information, including encrypted storage, secure authentication via magic links, and restricted access controls. Sensitive documents (e.g., school IDs) are stored in private, access-controlled storage. Despite these measures, no system is completely secure and we cannot guarantee absolute security.

7. YOUR RIGHTS & DATA DELETION

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your account and personal data
• Opt out of SMS communications at any time by replying STOP
• Withdraw consent for data processing (where applicable)

To delete your account, visit our Account Deletion page or contact us directly. Please note that certain records (e.g., payment history) may be retained as required by law.

8. COOKIES & TRACKING

Our platform uses session storage and local storage to maintain your login state and preferences. We do not use third-party advertising trackers. Basic analytics may be used to improve platform performance.

9. SMS CONSENT & COMMUNICATIONS

The Ohio 7on7 Collective / THE Ohio Players collects phone numbers and SMS consent only from users who voluntarily submit forms or registrations. SMS opt-in data and consent will not be shared with third parties for marketing or promotional purposes. Message frequency may vary. Message and data rates may apply. Users can reply STOP to unsubscribe or HELP for help.

10. CHANGES TO THIS POLICY

We may update this Privacy Policy from time to time. We will notify registered users of significant changes via email. Continued use of the platform after changes constitutes acceptance of the updated policy.

11. CONTACT US

If you have questions about this Privacy Policy or your personal data, please contact us: